STAFFING AI
COMMAND CENTER
Prepared for George Apgar & Tina Radosti
Executive Summary
George and Tina,
With 25+ years in staffing and the scale you've built across multiple locations, you've proven you can move fast and deliver results.
But here's what I see: your recruiters are spending hours on tasks that don't require human judgment. Formatting job orders. Initial candidate screening. Coordinating schedules. Chasing documents. Every hour spent on admin is an hour not spent building relationships and closing deals.
Based on the scale of your operation, here's what I've put together for you.
The Real Challenge
At your scale, even small inefficiencies compound massively.
The Opportunity Cost
When recruiters spend time on tasks AI can handle (formatting job orders, initial outreach, scheduling, document collection), that's time not spent on placements. Multiply that across your team, and you're looking at significant capacity being absorbed by work that doesn't require human expertise.
But the real cost isn't just payroll. It's the placements you're NOT making because your recruiters are buried in coordination instead of candidate relationships. It's the falloffs you're not catching early because no one has time to monitor placement health.
This is exactly what The AI Buildout is designed to solve.
The Solution
Staffing AI Command Center
Over 4-6 weeks, we're going to build six integrated AI systems custom-designed for Diverse Staffing's operation. Not generic tools. Systems built specifically for your workflow, your clients, and your team.
- Aqore Integration: Everything connects to your existing systems via Aqore's 2-way Open API.
- Built for Staffing: Designed for the specific challenges of high-volume temp and temp-to-hire placement.
- Done-With-You: We build it, your team uses it. You're not learning AI. You're getting AI infrastructure built specifically for your operation.
Your Custom Build: Six Integrated Systems
Job Order Intake & Standardization
Consistent formatting from every client, every time. No more deciphering different client formats or missing critical requirements. The AI standardizes every job order into your preferred format, flags incomplete information, and ensures your recruiters start with clean, actionable data.
Intelligent Candidate Matching
AI-ranked candidates against job requirements before your recruiters touch them. Instead of scrolling through databases, your team sees a prioritized list of best-fit candidates with match scores and reasoning.
Multi-Channel Outreach Automation
Voice and text engagement that feels human, filters for intent, and hands off warm candidates. The AI handles initial outreach, qualification questions, and interest confirmation. Your recruiters only engage with candidates who've already expressed genuine interest and meet basic requirements.
Note: You can keep using Sense for bulk SMS. Our AI handles the intelligent two-way conversations. No conflict.
Smart Scheduling & Coordination
Automated interview booking, reminders, and reschedules. No more phone tag. The AI coordinates availability between candidates, recruiters, and clients, then handles the inevitable reschedules without eating up your team's time.
Document Collection & Onboarding
Eligibility docs, safety policies, and readiness checks handled before day one. The AI follows up on missing documents, verifies completeness, and ensures every candidate is fully onboarded before their start date. No more first-day surprises.
Early Warning System
Flags placement issues before they become falloffs. The AI monitors key indicators (attendance patterns, sentiment from check-ins, client feedback) and alerts your team to at-risk placements while there's still time to intervene.
The Investment
4-6 week done-for-you engagement
After the build, the systems are yours. They'll keep running without us.
Optional Ongoing Support
For ongoing optimization, updates, and priority support: $2,500/month. This can be done for just the first 3 months then reassessed based on your needs. But again, the systems work without it.
Estimated Platform Costs (AI Voice & Chat)
- Platform Fee (unlimited bots) $497/month
- Call Charges (Making) ~$0.028/minCall Charges (Receiving) ~$0.017/min
- Phone Number (excludes A2P) $1.26/month
- Text Charges ~$0.0166/segment
- Typical usage costs after build:Voice AI ~$0.33/minuteSMS / Chat AI ~$0.05/message
- OR Unlimited AI Usage $147/month
Let's Talk ROI
At your volume, the math is straightforward: every minute saved per placement multiplies across your entire operation. That's recruiter capacity freed up. Capacity that goes back into placements, not paperwork.
And here's the real opportunity: If your Early Warning System prevents even a small percentage of falloffs, and your outreach automation helps you fill orders faster, at your scale, that's significant revenue impact.
The investment pays for itself in weeks, not months. Everything after that is pure upside.
Working Together: The 4-6 Week Sprint
Week 1: Discovery & Architecture
Map integration points and data flows. Design system architecture with your team. Deep dive into your current workflows and Aqore setup.
Weeks 2-4: Build Sprint
Build and train all six AI systems. Integrate with Aqore and existing tools. Test with real job orders and candidates.
Weeks 5-6: Optimization & Training
Fine-tune based on real-world usage. Train your team (recordings for future reference). Complete documentation and handoff.
Next Steps
If this resonates, reply and I'll send over the agreement to get us started.
I'll also send you a brief onboarding questionnaire. Nothing extensive, just what I need to hit the ground running in Week 1.
Looking forward to building this with you.
Muhammad Asmal
AI Business Growth Strategist
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